Company Summary

The Optimum team aids companies in finding and executing efficiencies along with their entire logistics network, from the factory to the customer, through DCs and fulfillment centers that they run or have partners managing. If you are looking to join a company that thrives on constantly learning, providing an environment where teamwork is the norm, delivers exceptional customer service to our clients, and is constantly innovating. We look forward to learning more about you.  Apply today!

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Summary

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Operations Assistant
 

​The Operations Assistant supports managers and customers through various organizational, administrative, accounting, and communication tasks. This person is responsible for time-sensitive tasks, communications, and reporting. The Operations Assistant handles technical tasks in accounting, company administration, banking, research, and tasks related to internal and customer projects.

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Duties and Responsibilities

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• Provides administrative support to ensure efficient operation of the office.

• Supports Manager by performing organizational tasks and having strong communication with the team. 

• Write and distribute emails. 

• Assist in preparing regularly scheduled reports, creating presentations, and researching different projects.

• Ensures operation of office equipment by completing preventive maintenance requirements, calling for repairs, and evaluating new equipment.

• Assisting with recruitment and onboarding processes.

• Taking inventory and ordering office supplies as needed.

• Analyzing all operations and forwarding suggestions for improvement to the Manager.

• Paying bills, forecasting expenses and income, and preparing monthly and project budgets.

• Report periodically on financial performance.

• Vehicle management, registration, and insurance.

• Expense reporting

• Government procedures

• Travel planning and event organization for the team

• Manage and supervise vendors and contractors

• Create schedules and assign tasks to office staff.

• Manage the need for contractors to ensure the quality of work in the office and adherence to budgets.

• Provide a high level of service to customers.

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Skills and Qualifications

 

• Handle multiple projects

• Experience and skill in negotiations for service and cost

• High level of organization and attention to detail

• Ability to multitask efficiently

• Problem-solving to find practical solutions for a variety of potential objectives.

• Possess strong initiative and customer service orientation.

• Perform numerical and financial calculations.

• Excellent written and verbal communication and presentation skills.

• Excellent time management skills.

• Be professional, polite, and attentive.

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Education and Experience

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• Bachelor's degree in administration, accounting, laws or equivalent experience preferred.

• 5+ years of administrative experience.

• Experience managing budgets and expenses

• Excellent computer skills.

• Solid knowledge of Google / Microsoft Word, Excel, Outlook, Microsoft suite

• Fully understanding property management and its financial aspects.

• Fluent English 

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Requirements

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• You should submit your resume in English 

• Cover letter expressing your understanding of the role and our business

• 5+ years of experience in administrative roles and project management

• Submit three open times per week for interviews.

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Benefits
 

• Three personal days off the first year, vacation by law after the first year

• Career development plan

• Paid Mexican Holidays 

• Paid training.

• Additional Personal Paid Time Off 

• Hybrid Remote/Office Work Environment

• Opportunity to self-manage your schedules

• Competitive salaries

• Career development plan

• Paid training.

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